Office Management / Reception

LongView is a property management and property advisory firm founded by Property Investors for Property Investors.   We are a unique combination of professionals with decades of property management, finance, technology and innovation experience. Our business manages over 3000 clients and their properties and provides Buyer, Seller, Owners Corporation, Shared Equity and Funds Management services.

Based in Melbourne’s Eastern Suburbs and we are not just your average run of the mill real property agency – expansion, innovation, and collaboration are at the core of our business.  LongView is working to transform the Australian property landscape. We’ll do so by making homeownership more accessible, empowering buyers with expertise, and improving the renting experience for landlords and tenants. Read more about working at LongView here.

It sounds cliché but it is true, our people are our biggest asset, and we are looking for someone who is after a career with an organisation that has a bold growth plan and vision for the future.  This is a great opportunity to work within an exciting and energetic team.

The Job

At LongView, we know that an exceptional front of house experience creates a great first impression.  We are currently seeking a well presented, friendly, self-motivated, and enthusiastic individual with experience in office management as well as reception.

To become part of our team you will need to have a passion for outstanding customer service, be proactive and solution focused with outstanding communication skills and the ability to build strong relationships.

We are looking for an individual who is comfortable sharing professional knowledge and working as part of a team to ensure the day-to-day office management runs smoothly and efficiently, while creating a great experience from the moment our Team and Clients walk through our doors.

Your Responsibilities:

• Office management items including building maintenance, postage, office supplies, key control and catering
• Events support, both internal and external events
• Management and maintenance of front of house with assistance
• Maintaining the appearance of the overall LongView office
• Answering calls in a timely manner and assisting clients
• Assisting clients and our Team in the office with administrative items as well as the collection and distribution of keys
• Overall management of meeting rooms and associated bookings
• Supporting Junior Receptionist

What you need to have:

• 5 + years of experience in administration and reception
• Be a self-starter with a strong work ethic & with a can-do attitude. Well developed interpersonal skills, strong communication skills both verbal & written with the ability to interact with clients and Team Members
• Exceptional presentation with a knock-out customer service attitude which means you thrive on building positive relationships & making your clients smile
• Outstanding prioritisation, time-management, multitasking, workflow planning & problem-solving skills
• Ability to pro-actively identify what needs to be done & work independently to execute as well as work productively as part of a team with high attention to detail
• A commitment to quality, professionalism and confidentiality
• Previous experience in the real estate industry will be beneficial

This is a great opportunity to work within a fun, exciting & energetic team.  If you are adaptable, highly organised, solution focused and have excellent customer service and with a positive attitude, we would love to hear from to you.